NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Project Associate.

The Jordan Wellness Collaborative (JWC) Lab is a multidisciplinary research and practice collaborative
that works across a multi-grant portfolio to advance community research and program development
focused on substance use, mental health, and accessible health systems. The JWC partners closely with
community organizations, health systems, and other stakeholders to design, implement, and evaluate
initiatives that promote wellness and reduce differences in care access and outcomes.
The Project Associate (Part-Time) will provide administrative and programmatic support to the
Principal Investigator (PI) and research team to ensure efficient day-to-day operations of the JWC and
NYU UC2 Hub. Primary responsibilities include scheduling, note taking, document and data
organization, assisting with preparation of project materials, and supporting coordination of special events
as needed

Job Responsibilities:

Project & Administrative Support: Assist with logistics for selected Hub meetings and activities, including preparing agendas, organizing materials, and maintaining shared documents and files, as assigned. Maintain basic tracking tools such as calendars, task lists, and spreadsheets to support monitoring of project timelines and deliverables under the direction of the PI. Assist with coordinating special events, such as occasional workshops, trainings, convenings, or community-focused meetings, as needed, primarily by supporting planning, invitations, materials preparation, and day-of logistics. 

Scheduling & Meeting Coordination Support: Support scheduling and coordination of meetings for the PI, and project teams, focusing on key recurring meetings and priority engagements identified by Hub leadership. Prepare and distribute meeting agendas, virtual meeting links, and related documents in advance. Attend designated meetings, take clear and accurate notes or minutes, and circulate summaries and action items to relevant team members, as assigned. 

Communication & Coordination: Support internal and external communication by drafting routine emails and follow-up messages, including scheduling requests, reminders, and simple information inquiries.

Minimum Qualifications:
To qualify you must have a Associate's Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills - Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:
Associate's degree in a related field with 2 to 3 years of related experience in an office setting is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.14 - $38.15 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here