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Position Summary:

We have an exciting opportunity to join our team as a Residency/Fellowship Program Coordinator. In this role, the successful candidate is responsible for providing administrative support to fellowship programs within the Department of Pediatrics. Helps to ensure the smooth management and functioning of the operations of the programs in partnership with the Fellowship Program Manager, Fellowship Program Directors, Director of Education and Academic Affairs, and Vice Chair for Education.

Job Responsibilities:

• Coordination of Medical Education - Prepares and facilitates requirements of fellowships approved and authorized by the Accreditation for Continuing Graduate Medical Education (ACGME).
• Sets up and maintains documentation and complex records for the Program Director. Maintains records in an organized and up-to-date manner; utilizes a filing system which allows for a prompt retrieval of all information.
• Completes filing accurately and promptly and Maintains information for the Medical Education office in accordance with Departmental NYU school of Medicine regulations.
• Cooperates with other team/staff to ensure the smooth functioning of the Medical Education. Works closely and harmoniously with team/staff members to include providing occasional coverage as needed for office personnel and participates in team/staff meetings and decision making.
• Facilitates reimbursements; prepares and processes Purchase Requisitions, Check Requests, IOIs and related invoices to all areas of the medical education programs, in compliance with the Business Expense Policy.
• Prepares and updates the academic calendar for the program. Maintains compliance with American Board of Pediatrics.
• Ensures that all support functions for the Program Director are completed on a daily basis. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Handles confidential matters with appropriate discretion and urgency. Screens, monitors and disseminates communication, including mail, phone, and other inquiries both internally and externally. Makes requests and works with other departments and areas, allowing them sufficient time to reply; in turn, responds quickly in order to ensure efficient coordination of activities.
• Prepares all materials in an appropriate and efficient manner through the efficient utilization of computer programs, ensuring competence and skill in utilizing education-related portals including New Innovations, WEBAds, and other sites.
• Provides administrative support services to the Program Directors of assigned programs to facilitate the efficient operation of the Medical Education office.
• Assists faculty in preparing letters of recommendation for current and past participants in the program. Submits invoices and receipts for program expenditures to Program Director and Departmental Director of Education for budget monitoring.
• In partnership with Program Director, coordinates all communication, IT, and other issues for trainees.
• Maintains and ensures a supportive environment conducive to learning and growth.
• Oversees the implementation of the National Residency Match Program. Oversees and coordinates the House staff evaluation process in a web-based environment.
• Prepares credentialing for all fellows in assigned programs, and other programs as needed.
• Serves as the primary contact for the School of Medicine GME office for assigned programs ensuring a coordinated, well-integrated program.
• Performs other duties as assigned.

Minimum Qualifications:

To qualify you must have a BA Degree plus 2-3 years of responsible office administration experience, or equivalent combination of education and experience; excellent communication, interpersonal, computer and organizational skills.

Preferred Qualifications:

2-3 years experience supporting graduate medical education programs as a residency coordinator or fellowship coordinator.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 - $69,450.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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