NYU Langone Hospital—Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Administrative Associate, Nursing Office - Flex Nights.

In this role, the successful candidate Performs clerical functions related to Staffing and the Nursing Office. Assists in staffing on a daily basis. Functions in a
dynamic environment which requires customer service and clerical skills. Supports the nursing department by
coordinating and participating in activities including, but not limited to scheduling, daily shift reporting, position control,
timecard management, and other payroll processes. Duties may vary depending on the needs of Nursing Office and/or
services.

Job Responsibilities:

• Acts as a resource to nursing leadership for scheduling and payroll
  systems.
•  Maintain downtime forms including staffing sheet and downtime sick log
• Records sick calls in logbook, schedules and staffing sheets, notifies unit and
  leadership.
• Prepares companion list, calls for coverage and transcribes to staffing boards.
•  Prepares overtime availability sheets and confirms based on staffing guidelines
  or leadership request.
•  Sources supplemental staff as indicated by staffing guidelines. Works
  collaboratively with nursing leadership to assure adequate staffing.
• Prepares and distributes daily staffing reports and other reports as assigned
• Maintain accuracy of MyTime transfers (Job Location, Labor, Work Rules, 13th
  Shift, Overtime, Preceptor, Charge, etc)
•  Timecard exception investigation and correction (Missed punches, inaccurate
  paycodes, missing/inaccurate transfers, etc)
• Prepare and circulate time and attendance related reports (late, emergency
  personal day, late sick call, no call no show, etc)
• Verify and maintain Roster accuracy (Default unit, assigned shift, pay rule)
• Assist with maintenance of staff credentials

Minimum Qualifications:
To qualify you must have a High school diploma or equivalent
3+ years of previous secretarial and administrative experience preferred

Preferred Qualifications:
Bachelors Degree preferred Excellent interpersonal, problem-solving, and organizational skills Knowledge of Microsoft Office suite Ability to multitask and/or coordinate multiple assignments Ability to effectively communicate detailed information to a diverse population, both verbally and in written

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital—Brooklyn is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $50,219.83 - $50,219.83 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here