Grant Coordinator

Muskegon Community College 

Muskegon Community College is a center for lifelong learning that helps people attain their educational goals by offering programs that respond to individual, community, and global needs. MCC is an associate degree-granting institution of higher education and an applied technology leader for high-tech, hands-on training.

With nearly a 100-year history of academic excellence, MCC is a public community college accredited by the Higher Learning Commission. With robust student success support, free tutoring, 18 athletic teams, events, clubs, and activities, MCC has an annual, full-time equated student enrollment of approximately 2,300 and an unduplicated headcount of 5,100.

Most recently, Muskegon Community College outranked all other colleges in Michigan for the rate of students who received federal financial aid and then transferred to continue their education at a four-year institution. The college’s transfer-out rate was the highest in Michigan, 7 percentage points above the state average, and outpaced the average transfer rate across the nation. MCC is nationally recognized for its liberal arts and occupational programs. 

The College has an annual operating budget (general fund) of $44 million and employs about 210 regular full and part-time staff and many adjunct faculty and student assistants. The College also offers 56 Associate degree programs and 29 certificate programs.  

The main campus is located on a 111-acre campus in Muskegon which includes the Hendrik Meijer Library & Information Technology Center, Bartels-Rode Gymnasium, Frauenthal Foundation Fine Arts Center (including the Overbrook Theater and Art Gallery), Stevenson Center for Higher Education, the Science Center, the Health and Wellness Center, and the Art & Music Center.  

Muskegon Community College also operates the Sturrus Technology Center and Fab Lab in downtown Muskegon and extension centers in Ottawa and Newaygo Counties.

Living in Muskegon County 

Muskegon County residents enjoy 26 miles of sugar-sand beaches along Lake Michigan’s shoreline, as well as one of America’s only luge tracks at the Winter Sports Complex and the regionally popular Michigan’s Adventure Amusement & Water Park. An outdoor recreation hub with three state parks and swimming, fishing and boating on its many lakes and rivers, the Muskegon area offers dynamic downtown and beachfront restaurant and entertainment venues. The Muskegon Farmer’s Market is the second largest in Michigan. Cruise ships dock in Muskegon, while a high-speed ferry connects the city to Milwaukee. Notable local museums range from rare art collections to an actual World War II submarine and a U.S. Navy ship used during D-Day. 

General Description:

The Grant Coordinator will play a crucial role in identifying, developing, pursuing, and managing a pipeline of current and prospective grant opportunities to support the strategic goals and programs of Muskegon Community College. Through planned research, identification, cultivation, stewardship and compliance the manager will submit proposals and manage awards. This individual will work collaboratively with various departments to develop grant proposals, manage grant-funded projects, and ensure compliance with grant requirements, and maintains functional reporting relationships with the Chief Financial Officer (OR Director of Finance) to ensure alignment on budgetary and financial planning matters and the Chief Academic Officer (OR Executive Team) to ensure institutional coordination.

Status: Full-Time 40 hours/52 weeks

Salary Range: Up to $62,000 depending on experience

Application Deadline: Open until filled; First Review on September 29, 2025

Qualifications: Knowledge, Skills & Abilities:

1.            Bachelor's degree in a relevant field (e.g., nonprofit management, public administration, business administration).

2.            Previous experience in grant writing, grant management, or related field preferred.

3.            Strong written and verbal communication skills, with the ability to articulate complex concepts clearly and persuasively.

4.            Excellent organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.

5.            Proficiency in Microsoft Office Suite and grant management software.

6.            Demonstrated ability to work effectively both independently and collaboratively in a team environment.

7.            Commitment to the mission and values of Muskegon Community College.

8.            Demonstrated use of tact, judgement and discretion, and ability to relate to people of all ages, races, and socioeconomic backgrounds.

Essential Function:

1.   Conduct comprehensive research to identify potential grant opportunities from government agencies, foundations, corporations, and other sources.

2.      Evaluate grant guidelines, eligibility criteria, and deadlines to determine alignment with the college's strategic priorities.

3.      Partner across campus to design and develop competitive grant proposals by crafting clear outcomes-driven project narratives, detailed budgets, realistic timelines, and comprehensive supporting documentation.  This collaborative approach enhances institutional reporting capacity and strengthens the overall quality and impact of proposal submissions.

4.      Ensure that proposals are submitted accurately and in accordance with grant guidelines and requirements.

5.      Serve as the primary point of contact for grant-related inquiries and communications.

6.      Develop and maintain systems to track grant activities, including application status, reporting deadlines, and financial expenditures. Create acknowledgements for grant awards and coordinate with other departments to ensure implementation.

7.      Prepare strategic program and project budgets in collaboration with internal staff and approved by departmental leadership, ensuring that each is in a format appropriate to both internal needs and funder understanding. 

8.      Monitor grant-funded projects to ensure compliance with grant terms and conditions, including reporting requirements and budgetary restrictions.

9.      Cultivate and maintain relationships with funding agencies, community partners, and other stakeholders to enhance grant-seeking efforts and identify collaborative opportunities.

10.    Coordinate with internal stakeholders to leverage expertise and resources for grant-funded initiatives.

11.    Work with teams to ensure they are informed of the requirements of grant contracts and assist in advising on how best to navigate any necessary changes through communication with funders. 

12.    Manage progress of grant-funded programs and broker communication between funders and internal stakeholders.

13.    Conduct internal education to help identify projects eligible for or requiring grant funding, how grant funding fits within organizational budget, and how to develop project and program work plans that are grant-ready.

14.    Serve as needed as a college-wide resource for written communications and reporting, including strategic planning, in-team, cross-departmental, and organizational projects.

15.    Prepare and submit timely and accurate reports to grantors, detailing project progress, outcomes, and financial expenditures. Maintain and manage complete records and files in accordance with record-keeping policies,  related to past, present, and prospective grant-based donor engagement.

16.    Ensure compliance with all grant-related regulations, policies, and procedures.

17.    Other duties as assigned.

Physical, Mental, and Environment Requirements Include:

Mental Demands:

☒ Detailed Work

☒ Student Contact

☒ Deadline oriented

☒ Problem Situations                                                                                 

☒ Multiple Priorities & Demands

☒ Emergency Situations

☒ Confidentiality

☐ On-call Availability

☒ Continual Interruptions

☒ Working Alone

☒ Faculty Contact

☒ Working with Others                                                                                    

Physical Demands:

☒Standing & Walking

☒ Sitting

☐ Reclining

☐Carrying                                                                                                          

☐ Lifting up to 10 lbs.          ☒ Up to 25 lbs.        ☐ Up to 50 lbs.                     ☐ 80 + lbs.

☐ Pushing, Pulling, Twisting, Bending

☐ Climb or Balance

☐ Stoop, Kneel, Crouch, or Crawl

☐ Squatting     

☐Handle or Feel

☐ Reach with Hands and Arms

☒ Talking or hearing

☐ Tasting/Smelling

☐ Working Overhead

☒ Speak in English via Phone or In Person

☐ Close, Distance, Peripheral, and Color Vision along with Depth Perceptions

☒ Ability to Adjust and Focus

Work Environment:

☐ Exposure to wet, humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals; extreme heat/cold; and moderate to loud noise levels.

☒ Normal Office environment with little, if, any, discomfort due to heat, dust, noise and the like. Ability to travel to all campus locations required.

 Muskegon Community College is an equal opportunity employer. MCC does not discriminate on the basis of race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, transgender status, political persuasion, disability, height, weight, veteran status, age or any other protected class in any of its educational programs, activities or employment. Minorities, women, veterans, and the physically challenged are encouraged to apply.  To the extent required by applicable law, anyone with a disability will be reasonably accommodated by the College.  If you have a disability and need an accommodation or assistance in applying for this position, please contact the Human Resources Office.