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Meharry Medical College


Administrative Assistant, Sr.

Clerical and Administrative

Nashville, TN
ID: D21603

The Administrative Assistant Senior will coordinate and manage activities as they related to the Associate Dean for Clinical Affairs of the School of Dentistry to ensure a smooth efficient operation; works under occasional supervision; performs office management duties; prepares and reviews reports; assists in the preparation of designated documents related to the accreditation. The Administrative Assistant Senior will perform administrative support duties. The Administrative Assistant Senior will make work related decisions in accordance with existing policies and procedures.

Maintain the Associate Dean's day to day schedule

• Assists in planning, scheduling, facilitating and recording of meetings for the Associate Dean
• Assists in the development and implementation of office procedures and clinic schedules.
• Assists with the administering and coordination of Dean's office activities such as: holiday gatherings, faculty and staff meetings.
• Orders supplies for the Office of Clinical Affairs
• Monitor and respond to emails on behalf of the Associate Dean, as necessary
• Make travel arrangements for the Associate Dean of Clinical Affairs and The Assistant Dean of Patient Services • Composes, formats, and types correspondence using PC applications including word-processing and spreadsheets.
• Prepares and reviews reports; researches and complies data for reports.
• Acts as liaison with other departments, faculty, staff, students and external organizations.
• Reconcile the Associate Dean of Clinical Affairs and Assistant Dean of Patient Services corporate credit cards account and process payment
• Accompany the Associate Dean to meetings as directed
• Assist with monitoring and manage the department of Clinical Affairs budget • Assist in the establishment and development of new processes/procedures. o Communicate with department and vendors, as directed.
• Review and maintain calendar of the Associate Dean of Clinical Affairs
• Create travel authorization and expense forms
• Maintain faculty and staff leave calendar
• Performs other related duties as assigned.

Required Skills

  • Ability to maintain confidentiality when dealing with sensitive documents and subject matter.
  • Ability to maintain filing and record keeping systems
  • Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
  • Ability to plan, schedule and coordinate meetings.
  • Comprehensive knowledge of institutional policies, procedures and organization structure.
  • Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel.
  • Effective verbal and written communication skills.
  • Strong composition and editing skills.
  • Good organization and time management skills.

Required Experience

Bachelor's Degree from an accredited college or university with a minimum of two (2) years of related experience is required.
Extensive experience with Excel and Word processing.