Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our growing organization. This role is responsible for managing vendor payments, financial transactions, and maintaining accurate records in accordance with company policies and procedures. You must be able to work well independently as well as in a highly collaborative team environment. As the organization grows, so will the demands of this position. The ideal candidate is a hands-on strategic individual who is happy to roll-up their sleeves and move between responsibility levels.

Key Responsibilities

Invoice Processing and Vendor Management

• Process invoices accurately and timely for all assigned vendors, including:
• Retrieving invoices from AP group mailbox and vendor portals
• Routing documents for appropriate approvals
• Managing supporting documentation (contracts, PRs/POs, shipping documents)
• Maintain vendor relationships and resolve issues such as incorrect invoicing and erroneous late fees
• Verify new vendors' bank account information prior to initial payments 

Payment Processing and Documentation

• Compile and organize voucher packets for payment processing
• Route appropriate transactions to HelpDesk for credit card payment
• Maintain weekly logs of new invoices in the disbursements file
• Document and track planned disbursements

Financial Analysis and Reporting

• Prepare month-end accruals as assigned
• Process accounting reclassifications and adjusting entries as needed
• Support year-end audit processes and documentation requirements

System Management and Special Projects

• Assist with process improvements
• Complete special projects as assigned by management

• Ability to work independently while contributing to a collaborative team environment
• Strong analytical and problem-solving capabilities
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive financial information
• Demonstrated ability to meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy

• Bachelor's degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable experience
• Strong knowledge of accounting principles and procedures
• Proficiency in Microsoft Excel and ERP systems
• Experience with wire transfers and ACH payment processing
• Detail-oriented with strong organizational and time management skills

Tungsten Automation Corporation. is an Equal Opportunity Employer

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.