TEST TINYMCE

APU is seeking employees who desire to engage in our thriving culture by cultivating community through
professional interactions, demonstrating a posture of lifelong learning, modeling, and Christ-like character. Working
together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one
another.
The Administrative Coordinator is under the supervision of the TRIO Programs Director and is responsible for
managing all office operations. Collaborates with project personnel concerning data collection, project evaluation,
record keeping, and coordinating project events. The position supports the Upward Bound and Student Support
Services projects. The Administrative Coordinator assists the TRIO Director with budget management and
procurement processes. In addition, this role generates project reports and data analysis on participants' academic
success.
This position is full-time with benefits and is grant-funded through August of 2025 with funding renewable
based on project performance.

● Plans, coordinates and oversees office operations including scheduling, record management,
compliance, policy and procedures, budget analysis, front-desk, office communications, event
management.
● Maintains the inventory of office supplies and equipment, organizes supplies for storage and distribution
● Oversees student assistants, organizing student receptionist duties including lunch schedules and
breaks, and coordination of TRIO meeting space and TRIO Programs calendar
● Supports Director with hiring requisitions, coordinating meetings, and scheduling

● Contributes to, provides recommendations, and evaluates the TRIO Policy and Procedures Manual
● Work collaboratively and effectively with program participants, parents, and staff of diverse backgrounds.
● Establishes external partnerships and identifies resources to contribute to Upward Bound Parent
Wellness Committee.
● Coordinates the Upward Bound Parent Wellness Committee and Student Support Services Advisory
Board by creating meeting materials, scheduling, and supporting the committee's decision-making.
● Works with the Director to strategize the purpose, function, and priorities of the Upward Bound Parent
Wellness Committee and Student Support Services Advisory Board
● Assist Directors in maintaining fiscal records, processing internal work orders, maintenance of equipment,
ordering office supplies, processing Amazon orders, and coordinating, preparing, and process mailers for
projects.
● Assist programs in updating information in the Student Access database, secure program participant files,
assist with project record keeping, and input program data related to tracking current participants and all
alumni for TRIO Programs.
● Maintains filing system for participants, temporary employees, students, and administrative office staff for
Director of TRIO Programs
● Develops paper and digital documents, applications, forms, and evaluations, as needed for project
compliance, risk management, data collection, and fiscal management
● Process internal procurements using established charts of accounts, interact with project vendors, file,
retrieve and process purchase requisitions from vendors for both projects, and assist Director with
budgeting functions using Excel, PeopleSoft, and project ledgers
● Assist with processing purchase orders, purchase change orders and documentation to support the
procurement process including obtaining pricing as needed.
● Assists in the development of official documents related to personnel, budget, and program performance
● Support Director of TRIO Programs with budget analysis, procurement, budget reconciliation, and budget
record keeping
● Serves as a resource person and potential mentor to students, especially students of diverse academic,
socioeconomic, cultural, disability, and ethnic backgrounds.
Event Planning
● Coordinates travel arrangements for staff and project participants; processes travel documents including
travel requests, registration payments, and expense claims, as needed.
● Assist projects with event planning, catering, and other duties in conjunction with student field trips
● Coordinate the use of appropriate facilities with departments/individuals as necessary for events and on
behalf of TRIO Programs and student groups
● Oversees data collection, data entry, record keeping, and student tracking for Upward Bound and Student
Support Services
● Oversees and prepares reports on student participation, success metrics, and project outcomes for TRIO
Director
● Provides data analysis of participant engagement, retention, and graduation and recommends
interventions strategies to increase student success

● Manages compilation of Department of Education Annual Performance Reports with Director oversight
and support
● Evaluate campus-wide partnerships and external partnerships and works with Director to identify new
external and internal partnerships
● Directs TRIO evaluation efforts and generates formative and summative reports to increase the efficiency
and effectiveness of project
● Assists in creating brochures, flyers, and informational materials regarding programming and activities,
coordination of publication production, special event coordination, and mass mailings.
● Manage TRIO website, Facebook, and Instagram pages with updated events and information
● Respond to student, faculty, staff, and external inquiries regarding the information on TRIO Programs
activities, events, opportunities, recruitment, and outcomes
● Maintain punctual attendance and electronic timekeeping as it applies to the scope of this position
● Willing to work flexible/extended hours, inclu

Skills
● Effectively work with students of diverse academic, socioeconomic, cultural, disability, first-generation to
college, and ethnic backgrounds.
● Knowledge of U.S. Department of Education TRIO programs or similar programs providing college access
services to individuals from populations with identified socioeconomic disadvantages.
● Ability to develop and maintain professional, collaborative, and service-oriented relationships within
Azusa Pacific University and with educational, government, and community agencies.
● Participate in the development of goals, objectives, policies, procedures, and work standards for assigned
programs.
● Analyze, interpret, summarize, and present administrative and technical information and data in an
effective manner.
● Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies,
procedures, laws, and regulations.
● Organize own work, set priorities, and meet critical time deadlines.
● Leadership ability and strong written and verbal communication skills.
● Must be collaborative and an effective team member and team builder.
● Ability to maintain confidentiality
● Ability to work under pressure and meet deadlines
● A creative, highly productive, and flexible, self-starter with the ability to work independently with minimal
supervision
● Must be collaborative and an effective team member and team builder.
● Strong written and verbal communication skills.
● Ability to manage details and follow through.
● Preferred - Ability to speak, read and write in Spanish

Mental Demands
● In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher
education for its students.

Physical Demands
● Occasional evening events 

● Hearing and speaking demands
● Meetings may require walking and/or driving on and off campus
● Requires keyboard
● Intermittent sitting and standing.
● Extensive telephone usage.
● Ability to lift, pull, grasp, bend and reach.
● Ability to lift up to 20 lbs.
Visual Demands
● Computer monitor and reading.
Environment
● Pleasant office, comfortable temperatures.
● Multiple conversations and transactions occurring simultaneously.
Technologies
● Good computer skills with Windows or Apple Operating systems and Microsoft products to complete
tasks, including Word documents, MS Excel spreadsheets, etc.
● Proficient in Google Apps.