Administrative Intern, IFDC Burundi Office

About IFDC

IFDC is a public international organization active in 27 countries in Africa, Asia, and America. IFDC uniquely approaches the global issues of food security and poverty by bridging the gap between research and impact, combining science-based innovations, holistic market systems development, an enabling policy environment, and strategic partnerships to assist farmers and countries to identify and scale sustainable agricultural solutions, including improved nutrient use efficiency. These approaches are needed to boost soil health and crop productivity while reducing the environmental impact of fertilizer use. IFDC translates research into action by using locally driven, environmentally sound, and impact-oriented solutions. With our partners, we seek to close the yield gap, eradicate global hunger, safeguard the soil on which our lives depend, and generate economic resilience for farming households and the countries in which they live.  

Responsibilities

The major responsibilities include:

1.    Assist the Administrative Officer in day-to-day office administration, ensuring that all activities comply with IFDC’s management procedures;

2.    Provide logistical assistance in organizing seminars, workshops, and trainings for staff and external partners;

3.    Manage incoming and outgoing correspondence, ensuring proper filing of accounting records and other office documents;

4.    Support in the procurement and management of office supplies and equipment to ensure efficient office functioning;

5.    Assist in the inventory and maintenance of office assets, including verifying the physical presence of IFDC equipment;

6.    Oversee basic office repairs, such as plumbing, electrical, and air-conditioning systems;

7.    Prepare and draft office communications such as memos, letters, and other correspondences under the supervision of the Administrative Officer;

8.    Contribute to periodic administrative reports and ensure timely submission of any requested reports to supervisors;

9.    Perform other tasks assigned by supervisors to support the office’s operational efficiency.

Reporting and Work Relationships

The Admin Intern is a national position and reports to the Admin Officer at the IFDC Burundi Office or their designee.

Location

The position will be based at IFDC’s Burundi office in Bujumbura, with occasional travel to the countryside for field assignments.

Stipend

The monthly stipend for this internship will be 200 USD (Payable in Local currency) determined based on internal benchmarks and organizational resources. ravel costs related to field assignments outside Bujumbura will be covered by IFDC, in line with its internal policy.

Note: Participation in this internship does not guarantee future employment at IFDC.

Diversity Clause

IFDC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion, and offers equal employment opportunities based on ability, performance, and potential. Equal opportunity is integral to the recruitment and selection practices at IFDC. IFDC recognizes the value in recruiting employees with different backgrounds, knowledge, experiences, perspectives, and beliefs. IFDC recognizes and values the contribution of people with a diverse background in capabilities, experience, and perspectives. Diversity encompasses gender, age, experience, education, ethnicity, religion, sexual orientation and cultural backgrounds as well as other dimensions such as lifestyle and family responsibilities.

About the project

In Burundi, IFDC is implementing two key projects: Private Seed Sector Development (PSSD) and Projet d’Appui pour une Gestion Responsable et Intégrée des Sols (PAGRIS), both of which will contribute to the integrated soil fertility management, quality seed use, food security, and resilience of agricultural communities. To engage youth in these efforts, IFDC is offering internships to foster knowledge exchange and career development.

All applications should be submitted through the IFDC Career portal. The deadline for receiving applications is 15th November 2024.

Required Experience

1.    Bachelor's degree in administration, management, economics, accounting, or any related field;

2.    Proficiency in basic computer applications (Excel, Word) is essential;

3.    Fluency in French is required, with at least an intermediate level of English;

4.    Ability to maintain confidentiality and always demonstrate professionalism;

5.    Strong organizational and problem-solving skills with attention to detail.