Specialist, Supplier Governance and Procurement Excellence

Are you ready to open a world of opportunity in talent mobility? Our clients include some of the largest and most recognized brands in the world. They’re innovators and leaders in their industries, making life-enhancing breakthroughs every day. We help them tap into those opportunities by placing their exceptional people where they need to be, anywhere in the world. When it comes to service, we set the bar for exceptional … and then we raise it with fresh ideas, leading tools and innovative approaches, and it’s all grounded in our values of truth, love, and integrity. We call it People-first Mobility. We’re looking for exceptional people who share those values along with our passion for delivering the highest levels of service. If that sounds like you, and if you’re ready for a new career opportunity, we’d like to hear from you! Here’s to the world ahead.   

The Specialist, Supplier Governance & Procurement Excellence is an entry-level role within the Supplier Governance and Procurement Excellence pillar of the Supplier Development organisation. The role provides administrative, analytical and coordination support across supplier governance, procurement methodologies, supplier onboarding, due diligence, compliance monitoring, third-party risk management, audit support and continuous improvement activity. Working closely with the Senior Manager, Supplier Governance & Procurement Excellence and colleagues across Supplier Development, Strategic Supplier Solutions, Contracting, Legal, Risk, IT Security and Enterprise Excellence, the role helps maintain accurate records, consistent processes and timely follow-through. The role has no direct reports and operates within established frameworks, escalating complex, high-risk, sensitive or strategic matters to the Senior Manager or relevant subject matter experts.

KEY ACCOUNTABILITIES

Relationship Management: Build effective working relationships with Supplier Development, Strategic Supplier Solutions, Contracting, Legal, Risk, IT Security, Operations and supplier partners to support consistent governance and procurement practices.

Customer Focus: Provide accurate, responsive support for supplier governance, due diligence, compliance and procurement activities that help protect the business and service continuity, support client requirements and supply chain benchmarking and / or sourcing initiatives.

Results Delivery: Apply established governance, compliance, risk and procurement processes to support supplier onboarding, monitoring, reporting, documentation, audit activity and continuous improvement.

Strives for Excellence: Maintain accuracy, confidentiality, data integrity and attention to detail while developing knowledge of supplier governance, procurement excellence, third-party risk and regulatory requirements.

ESSENTIAL DUTIES

• Provide administrative, analytical and coordination support to the Senior Manager, Supplier

• Governance & Procurement Excellence across governance, compliance, procurement and third party risk activities.

• Support supplier onboarding, qualification and due diligence by collecting information, coordinating documentation, tracking approvals and following up on outstanding requirements.

• Maintain accurate supplier governance, compliance, risk and procurement records within Graebel systems, trackers, databases and document repositories.

• Assist with routine screening, validation and monitoring activities relating to supplier regulatory, contractual, policy, data privacy, information security and ethical requirements, in accordance with established processes.

• Coordinate supplier partner requests for compliance documentation, questionnaires, certifications, insurance evidence, policy acknowledgements and other required records.

• Monitor expiry dates, review cycles, open actions, remediation items and exceptions, escalating overdue, incomplete or potentially high-risk matters to the Senior Manager.

• Support third-party risk assessment activity by gathering data and coordinating inputs from supplier partners and internal subject matter experts across operational, financial, cybersecurity, legal, regulatory and reputational risk areas.

• Assist with sanctions, anti-bribery and corruption, anti-money laundering, modern slavery, privacy and other relevant compliance checks using approved processes and tools, escalating potential concerns without making independent risk determinations.

• Support supplier compliance monitoring, audit and remediation programmes through evidence collection, action tracking, meeting coordination and status reporting.

• Assist with internal audits, external audits, client due diligence reviews and governance assessments by organising evidence, maintaining request logs and tracking responses and follow up actions.

• Support the maintenance of governance frameworks, policies, procedures, process maps, guidance, templates, scorecards and standard documentation.

• Assist with procurement excellence activities, including sourcing documentation, RFP and RFI templates, evaluation tools, approval records and procurement process guidance.

• Provide administrative and data support for RFPs, RFIs, client implementations, supplier transitions and business transformation initiatives where governance, compliance or procurement input is required.

• Prepare routine reports, dashboards and status updates on supplier onboarding, compliance completion, open risks, remediation activity, audit actions and process performance.

• Review data for completeness, accuracy, anomalies and overdue actions, and raise findings for review by the Senior Manager or relevant process owner.

• Coordinate routine communications with supplier partners and internal stakeholders regarding documentation requirements, process steps, deadlines and outstanding actions.

• Support contract governance administration by maintaining approved templates, records and trackers and coordinating with Contracting and Legal colleagues as directed.

• Assist with the development and maintenance of training materials, communications, knowledge resources and education content relating to governance, compliance and procurement standards.

• Support defined continuous improvement initiatives by documenting current processes, gathering stakeholder feedback, analysing basic data and tracking agreed actions.

• Develop foundational knowledge of supplier lifecycle management, sourcing governance, data privacy, information security, regulatory compliance and third-party risk management.

• Handle governance, supplier and compliance information with appropriate confidentiality and in accordance with Graebel policies and access requirements.

• Undertake other related duties and defined projects in support of the Supplier Governance and Procurement Excellence pillar.

• Foundational knowledge, or a strong interest in developing knowledge, of supplier governance, procurement, compliance, supplier lifecycle management and third-party risk.

• Strong organisation, attention to detail, record-keeping and follow-through, with the ability to manage multiple defined tasks accurately and on time.

• Sound analytical skills with the ability to review information, identify missing data, basic trends, anomalies and overdue actions, and escalate appropriately.

• Effective written and verbal communication skills with the ability to coordinate routine activity across internal stakeholders and supplier partners.

• Ability to follow established policies, controls and process requirements consistently while recognising when guidance or escalation is required.

• Ability to handle sensitive and confidential information with discretion and sound judgement.

• Ability to work independently on defined assignments while seeking support for complex, sensitive or high-risk matters.

• Ability to support audit, due diligence, RFI, RFP, reporting and continuous improvement activities under guidance.

• Proficiency in Microsoft Excel, Word and PowerPoint, with the ability to maintain structured trackers, reports and documentation.

• Cultural sensitivity and flexibility to work across global regions and time zones.

• University or college degree, or equivalent work experience preferred.

• Proficient ability in Excel, Word and PowerPoint.

• Native or fluent level of English.

• Preferred: education or training in business, supply chain management, procurement, risk management, legal studies, compliance, data privacy or a related field.

• Preferred: introductory or foundation-level procurement, compliance, risk, privacy, project management or continuous improvement training or certification.

• Additional language skills preferred.

• Minimum one year of experience in procurement support, supplier management, governance, compliance, risk, contract administration, audit support, business operations, data administration or a similar coordination role.

• Exposure to supplier onboarding, due diligence, document control, compliance monitoring, audit evidence, sourcing activity or third-party risk processes is preferred.

• Experience maintaining accurate records, trackers, reports, process documentation or business data is preferred.

• Experience coordinating actions and communications across multiple stakeholders is preferred.

• No direct people management experience required.