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Executive Assistant



Administrative Support

Menomonee Falls, WI
 • 
ID: 6104
 • 
Full-Time/Regular

In this exempt level Executive Assistant role, you will perform advanced, diversified and confidential administrative duties requiring comprehensive administrative experience as well as versatility, composure, independent judgment, professionalism and customer focus. This position supports the Executive VP in the areas of HR, Business Strategy, Marketing, Legal, and Operations.

Job Duties and Responsibilities

  • Prepares correspondence, reports, presentations, and documents
  • Schedules and maintains calendar of appointments and coordinates related arrangements for members of the senior executive team
  • Assists with managing meetings and planning events (arrange conference rooms, sleeping rooms, catering, AV equipment, flights, ground transportation, dinners, and entertainment activities)
  • Manages and processes expenses for EVP's
  • Coordinates travel, including renewals of Visas required for international travel
  • Manages the company ticket program
  • Posts communications/announcements on the company intranet
  • Manages Company Org Chart Book for Human Resources for distribution to the Executive Committee
  • Completes complex projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, adjusting plans, knowing when to use discretion and when to seek input
  • Screens telephone calls and visitors, and resolves routine and complex inquiries
  • Improves quality results by evaluating and implementing process improvements
  • Collaborate with other Executive Assistants on daily planning and preparation, special projects, company-wide events, vacation coverage etc.
  • Act as a liaison between internal and external business partners, advisors and other stakeholders; field requests, answers questions, and resolve issues

Required Skills

  • Detail oriented, well organized, able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines
  • Highly professional; able to tolerate peak workloads and multiple assignments while demonstrating a calm demeanor and retaining composure in stressful situations
  • Able to work independently on projects from conception to completion and with limited direction; self-starter
  • Skilled in creating executive level PowerPoint presentations, Word documents, and Excel spreadsheets
  • Solutions-oriented and able to perform a variety of non-routine duties and resolve problems that vary in nature and complexity
  • Team-oriented with a can-do attitude and demeanor
  • Works on assignments that are moderately complex in nature where judgment and independent thinking are required in resolving problems and making recommendations
  • Maintains confidentiality; demonstrates high standards and integrity; has a passion for business
  • Relies on experience and judgment to plan and accomplish goals
  • Capacity to communicate and articulate clear and concise messages at all levels within the organization

 

Required Experience

  • 3-5 years of administrative assistant experience; 1-3 years supporting C-level executives preferred
  • Excellent interpersonal skills (written and verbal)
  • Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system desired

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