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Executive Administrative Assistant - CEO and Board Level



Administrative Support

Menomonee Falls, WI
 • 
ID: 6043
 • 
Full-Time/Regular

CEO and Board Level - Executive Administrative Assistant

Job Description:

Enerpac Tool Group (www.enerpactoolgroup.com) is a global leader in high precision tools, controlled force products and solutions for precise heavy lifting. It designs and manufactures more than 50,000 products across 12 global manufacturing sites and a distribution network of over 1,500 partners. Its products cater to 13 vertical end markets and approximately a quarter of revenues coming from services. The company, formerly known as Actuant Corporation, is publicly traded (NYSE: EPAC) and achieved sales of $529M in FY 2021, with normalized sales of approximately $600-$700M in a post-COVID business environment. It is headquartered in Menomonee Falls, Wisconsin and has approximately 2,100 employees.

 

Enerpac’s business model is based on trusted, high-quality engineered products and brands (including Enerpac, Simplex, Larzep, and Hydratight), global distribution networks, and diverse end markets. The company operates a disciplined capital deployment approach powered by a strong balance sheet, high gross and EBITDA margins, and superior free cash flow conversion. Looking ahead, Enerpac aims to deliver long-term value and best-in-class returns to its shareholders across several key strengths. These strengths, combined with the company’s financial conditions, position Enerpac for transformative (in)organic growth opportunities.

  

The Executive Administrative Assistant role at Enerpac performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, along with a high level of professionalism and customer focus. Our current opening will support our CEO and Board of Directors.  The role is based in Menomonee Falls, WI.

 

Job Duties and Responsibilities

  • Prepares correspondence, reports, presentations, and documents including materials for the board activities.
  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
  • Manages and processes expenses related to travel. Handle the paperwork needed for Visas required for international travel (for example: to China, India, Brazil, etc.).
  • Manages meeting and event planning (negotiate hotel contract, arrange conference rooms and sleeping rooms, catering, AV equipment, flights, ground transportation, dinners, entertainment activities).
  • Manages logistics for quarterly board meetings and serves as point of contact for board members.
  • Serves as a liaison between internal and external customers, high profile clients, vendors, and community organizations; field requests, answer questions, and resolve issues.
  • Screens telephone calls and visitors, and resolves routine and complex inquiries

 

Required Skills:

  • Requires a high level of knowledge in creating PowerPoint presentations, Word documents, and Excel spreadsheets.
  • Detail oriented, well organized, able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines. Ability to tolerate peak workloads, multiple assignments while demonstrating a calm demeanor and retain composure in stressful situations.
  • Ability to work independently and with limited direction; self -starter
  • Extremely team-oriented with a “do whatever it takes” attitude.
  • Maintain extreme confidentiality; demonstrate high standards and integrity; have a passion for business.
  • Relies on experience and judgment to plan and accomplish goals.
  • Good problem-solving skills
  • Able to be flexible and creative in a challenging and fast paced environment
  • Ability to travel 10 - 20%

 

Education and Experience

  • 10+ years of administrative coordination experience; 2+ years supporting executive leaders is preferred
  • Prior experience working with the Board of Directors is required
  • Excellent interpersonal skills (written and verbal)
  • Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system desired

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