Accounting Assistant

GENERAL DESCRIPTION / PRIMARY PURPOSE:

Provides ongoing support to the accounting team.  Assists the team with ongoing research and development, documenting processes and writing Standard Operating Procedures.  Provides administration support to the General Manager and M&R Manager.

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION:

·         Coordinates with M&R Manager for City & County DMV required documentation to keep vehicles compliant with C&C and Department of Transportation.

·         Tracks semi-annual payment due on leases and issues documentation of payments.

·         Tracks Property management related expenses.

·         Provides support on QuickBooks customer and product list maintenance, customized reports and recording of payment.

·         Assists accounting team with Accounts Receivables for AAFES, Square, Shopify, Costco and SPS Commerce.

·         Provides support for billing of water and real property tax.

·         Assists with the processing of payable documents after proper auditing and final verification of FAP authorization.

·         Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues.

·         Assists with vendor problem resolution and maintenance of statements and correspondence with the vendor.

·         Completes payroll reconciliation and monthly accrual report compilation.

·         Documents procedures for accounting functions as needed.

·         Tracks equipment M&R costs to better justify replacement.

·         Performs special projects as assigned.

KEY PERFORMANCE INDICATORS:

• Accuracy of financial record
• Timeliness of data entry
• Invoice processing
• Reconciliation efficiency
• Adherence to deadlines

INTERNAL RELATIONS:

WITH WHOM:

• With internal supervisors and managers
• Divisions, departments, and other corporate employees - Internal supervisory and management personnel

EXTERNAL RELATIONS:

WITH WHOM: 

• Suppliers - Third party vendors
• External auditors - State government officials

CORE COMPETENCIES:

• Creating ideas
• Focusing
• Adapting to change
• Perform
• Composure
• Meeting deadlines
• Taking action
• Analyzing information
• Teamwork

TECHNICAL COMPETENCIES (Knowledge):

1. Accounts payables and receivables management
2. Internal controls and regulatory compliance
3. Time management
4. Problem solving skills

EDUCATION & CERTIFICATION:

Associate's degree 

3 -5 years accounting experience including auditing.

EEO STATEMENT:  We are an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.