Administrative Assistant

*This is an in-person, on-site role based at the Port of Wilmington, DE.*

 The principal function of the Administrative Assistant is to facilitate the timely and efficient flow of information, material, and documents to the required users for the continued movement of cargo through the tri-state area ports, cold storages and warehouses. 

MAJOR RESPONSIBILITIES AND TASKS

The position is responsible for shipping and receiving activities. These activities include processing sales orders, and verifying accuracy of inbound cargo.

• Upload inventory into proprietary system
• Transfer inventory upon arrival to warehouse
• Accounts payable / invoice processing
• Track and trace inbound shipments
• Maintain Excel files and spreadsheets
• Run daily inventory reports
• Maintain adequate supplies for the office 
• Trace inbound shipments availabilities
• Maintain Excel files and spreadsheets
• Run daily inventory reports

INTERNAL & EXTERNAL RELATIONS

• Internal: Managers, office personnel, sales office, and quality control staff.
• External: Government agency representatives, vendors, carriers and coolers. 

JOB SPECIFIC COMPETENCIES 

• Excellent communication skills required
• Proficient knowledge of Microsoft Office
• Effective time-management and organizational skills are required to be able to manage multiple tasks
• Must possess strong interpersonal skills
• Excellent office skills
• Good telephone skills

EDUCATION AND CERTIFICATION

High School diploma or GED required.

WORK HOUR REQUIREMENT

Ability to work overtime, weekends and holidays as the position requires.