Administrative Assistant

    GENERAL DESCRIPTION / PRIMARY PURPOSE

Under the direction of the Human Resources Manager, provides administrative support and manages the front desk operation to ensure efficient and smooth day-to-day functionality. Provides administration support to the Finance Department. 

    MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION

·         Assists in the scheduling and coordination of interviews, meetings and HR events, including Adopt a Highway, Pineapple Festival, Christmas Parade, etc.

·         Organize, compile, update company personnel records, and documentation.

·         Provides information and assistance to staff, supervisors, and the public concerning human resources activities, processes, policies, and procedures.

·         Support recruitment processes by coordinating job posting and assisting in the interview and recruitment processes.

·         Assists with organizing and managing new employee orientation, on boarding, and training programs.

·         Responsible for donation requests.

·         Responsible for tracing safety meetings and WPS trainings.

·         Assists with Puuiki Beach Park reservations, updates the master file and communicates weekly with caretakers.

·         Assists Tour Store as needed.

·         Provides administrative support for invoice processing.

·         Set up, document, maintenance, and coordination of Dole records retention with 3^rd party vendor.

·         Assist with organizing and processing of payable documents after proper auditing and final verification of FAP authorization.

·         Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues.

·         Ensures the maintenance of safe and healthful working conditions for employees in accordance with company policies and programs and federal/state regulations.  Enforces safety rules and regulations and participates in Dole safety programs to eliminate accidents

·         Performs all the various related accounting and administrative duties as needed.

·         Performs special projects as assigned.

   JOB SPECIFIC REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITY, EXPERIENCE)

      ·         Computer skills – Proficient with Microsoft Office.

·         Valid driver’s license with clean abstract.

·         Oral and written communication skills.

·         Ability to handle sensitive information confidentially.