Auxiliary Services Specialist

Purchasing Department

How would you like to work for a dynamic, innovative and growing State College? Daytona State has trained the future leaders of Volusia and Flagler Counties and beyond for more than 65 years. Our graduates serve in the critical fields of healthcare, emergency services, business, education, hospitality, engineering, cybersecurity, digital media and more. We want you to be part of our team!

We offer competitive salaries, excellent health, dental and life insurance plans, and the opportunity to participate in the Florida Retirement System. Employees also enjoy a wide range of other incentives such as professional development opportunities, tuition reimbursement, free use of our aquatic and fitness centers, discounts on cultural events, generous leave policies and more.

We’re honored to be included in Orlando Business Journal's “Best Employers in Volusia County” rankings.

You belong here!

 Note: This is a re-advertisement. Candidates who have previously applied are still under consideration and need not reapply.

Required Qualifications:  This position requires an associate’s degree in business administration, finance, or related field. Also requires a minimum of 4 years of relative experience. A valid Florida driver’s license is required for this position.

Key Responsibilities: This is not a comprehensive list of responsibilities.

• Performs a variety of administrative tasks for Auxiliary Services including the generation and management of documents and reports (e.g. invoices, commission reports, sales reports, vending equipment data, work orders, etc.).
• Assists with procurement of auxiliary operations by requesting quotes, entering purchase requisitions, and following up with suppliers.
• Adds, updates, and revokes meal plans and flex cash within the Atrium database. Works closely with staff in Student Accounts, Student Life, and Athletics departments. Generates and reviews Atrium reports daily, weekly, and monthly. Researches and resolves exceptions. Responds timely and accurately to inquiries from students, suppliers, departments, and staff regarding transactions, meal plans, and flex cash.
• Maintains familiarity with all elements of auxiliary contracts. Audits contract terms on a regular basis, identifying issues and following up to ensure resolution. Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains a record system for area of responsibility.
• Assists with work orders for equipment maintenance. Schedules repairs and tracks associated costs.
• Facilitates regular communication with College employees, students, and community members regarding college-wide campus auxiliaries; conducts PowerPoint presentations to new groups as needed.
• Travels to all campus locations to monitor auxiliary operations. Routinely inspects and audits vending equipment. Acts as the primary contact for service-related issues and questions.
• Keeps abreast of the current and future auxiliary service trends through market research, study, and attendance at specific workshops and conferences. Builds a network of dependable vendors and service providers. Attends auxiliary services conferences; networks with nationwide peers.

Knowledge, Skills, & Abilities:

• Proficiency in Microsoft Office, particularly Microsoft Word and Excel, is essential.
• Ability to understand and utilize multiple software applications is also vital.
• Must be able to follow oral and/or written communications.
• Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, manual dexterity in the operation of office equipment; extended periods of time at the keyboard.
• This job requires normal visual acuity and field of vision, hearing, speaking, and color perception.

For consideration, applicants must submit an online application at www.DaytonaState.edu/hr. Applicants may also upload their cover letter, resume and transcripts of all degrees and coursework. Application must include the names, addresses and telephone numbers of three (3) professional references. If formal education occurred at an international institution, a copy of the degree evaluation must be uploaded and submitted with the online application. Candidates will not be considered if copies of transcripts (and / or third-party evaluations) are not furnished by the position closing date. Any candidate hired must supply official transcripts within 30 days of employment.    

Criminal background checks are required.                                                                                               

For more information, please contact us at 386.506.4505 or visit our website at http://www.DaytonaState.edu.                                                           

Reasonable accommodations are available to applicants with disabilities during the application and interview process.  To request accommodations, contact 386.506.4505.                                                                                       

Daytona State College prohibits discrimination and provides equal access, equal educational opportunity, and equal employment opportunity to all persons regardless of age, color, disability, ethnicity, genetic information, gender, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, and veteran status. For more details, read our policy at this site https://www.daytonastate.edu/equity/index.html or contact Human Resources at 386-506-4505 or 1200 W. International Speedway Blvd. Building 100, Room 303 Daytona Beach.

VETERANS’ PREFERENCE / EQUAL OPPORTUNITY / EQUAL ACCESS EMPLOYER