We are seeking a highly organized, detail-oriented Administrative Assistant with expertise as a Journeyman Business and Financial Operations Specialist. The ideal candidate will excel at managing workflows, facilitating training sessions, maintaining records systems, and supporting operational processes to ensure efficiency and compliance. This individual will play a vital role in supporting organizational goals, managing tasker workflows, onboarding new employees, and driving records management initiatives.

Key Responsibilities:

Workflow Management:

• Create and close suspense items efficiently, ensuring deadlines are met and workflows are streamlined 
• Train team members unfamiliar with Tasker programs to ensure operational consistency and proficiency.

Records Management:

• Facilitate records management refresher training across the branch to maintain compliance and knowledge of policies and procedures.
• Conduct inbox and records systems clean-up to ensure accurate and organized documentation.
• Update records annotations, including perpetual records, to reflect accurate information.
• Regularly attend quarterly records meetings to stay informed on updates and provide input on process improvements.

Training and Onboarding:

• Lead newcomer/in-processing training sessions for new employees to ensure smooth integration into organizational processes 
• Assign and oversee training programs, such as Summer Surge training 
• Collaborate with leadership to design and improve onboarding and training materials.

Meeting and Collaboration:

• Actively participate in monthly branch meetings to stay informed about organizational updates and contribute insights to ongoing projects.
• Work closely with cross-functional teams to ensure alignment on business operations, financial processes, and training initiatives.

Requirements:

• Ability to obtain and maintain a Secret Security Clearance
• Proven experience as an administrative assistant with expertise in business and financial operations.
• Proficiency in Tasker and other workflow management systems.
• Strong understanding of records management policies and procedures, with experience facilitating training sessions.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills to train and collaborate with employees at all levels.
• Ability to work independently while contributing to team efforts.

Preferred Skills:

• Experience in onboarding and in-processing new employees.
• Familiarity with perpetual records annotations and systems management.
• Knowledge of organizational compliance standards related to records and training.

Performance Metrics:

• Successful management and closure of tasker workflows within deadlines.
• Completion of onboarding training assignments and branch-wide records management training.
• Regular attendance and active participation in quarterly records meetings and monthly branch meetings.
• Improvement of records systems through clean-up and annotation updates.

This position offers the opportunity to contribute to critical organizational processes while leveraging your expertise in administrative support, business operations, and training facilitation. Join our team to drive efficiency, compliance, and employee development.

Why Work for Us?

Core4ce is a team of innovators, self-starters, and critical thinkers—driven by a shared mission to strengthen national security and advance warfighting outcomes.

We offer:

• 401(k) with 100% company match on the first 6% deferred, with immediate vesting
• Comprehensive medical, dental, and vision coverage—employee portion paid 100% by Core4ce
• Unlimited access to training and certifications, with no pre-set cap on eligible professional development
• Tuition assistance for job-related degrees and courses
• Paid parental leave, PTO that grows with tenure, and generous holiday schedules
• Got a big idea? At Core4ce, The Forge gives every employee the chance to propose bold innovations and help bring them to life with internal backing.

Join us to build a career that matters—supported by a company that invests in you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status.