ACCOUNTS PAYABLE SPECIALIST

JOB SUMMARY:

The Accounts Payable Specialist is involved with the monthly accounting cycle in support of the Accounting Manager. The position is responsible for the day-to-day accounts payable functions in accounting and administrative capacity in addition to assisting the Accounting Manager with organizing/restructuring various facets of the General Accounting Operation.

ESSENTIAL DUTIES:

• Vendor: Setup and review all new vendors by verifying new vendor application information and
  verification of W-9 information and Insurance requirements needed in conjunction with Risk
  Management. Ensuring that all insurance is current. Notify vendors 30 days in advance for expiring
  insurance dates. Removing inactive vendors from the accounting system.
• Fixed Assets: When items that meet the criteria for additions, generate log of additions and disposals and Reconcile to Fixed Asset Schedule.
• Bank Entries: Post online payments to appropriate vendors, maintain a schedule of recurring online
  payments and report at the end of month all that were paid.
• Accounts Payables: Receive and route supplier invoices for approval from Project Managers, follow-up and receive back for data entry; For Overhead invoices route to the appropriate individual for approval and return for data entry; reconcile and close accounts payable on a monthly basis.
• Bi-weekly AP Check Runs: Run report of AP invoices and expense reports to pay along with AP Pay
  when paid vendors, recommend vendors to by paid in the cycle and report cash need for payments.
  Once selection approved, run the checks, match supporting documents and submit to check signers
  for signature, distribute to vendors.
• Internal Communications: Day-to-day interface with internal clients which involves weekly meetings with team members to discuss the status of any open item requests and resolving disputes such as timesheet & expense discrepancies, and budget to project variances.
• External Communications: Work with the vendors and subcontractors on issues ranging from billings in conjunction with the Project Analyst, payment arrangements and insurance. Assist in the ongoing improvement and refinement of internal control procedures and financial consultation with the Accounting Manager.
• Assist in preparation of monthly and annual financial statements, provide meaningful analysis on
  financial statements, assist in budgeting and forecasting, and maintain compliance with internal
  controls.
• Other duties may be assigned to meet business needs such as special projects.

KNOWLEDGE, SKILLS & ABILITIES:

This is a partial listing of necessary knowledges, skills, and abilities required to perform the job successfully. It is not an exhaustive list:

• Experience utilizing accounting software systems, Deltek/ Ajera is preferred.
• Thorough knowledge of applicable accounts payable/receivables/general ledger systems and
  procedures, financial chart of accounts and corporate procedures.
• Working knowledge of project costing and analysis, estimates to completion, generally accepted
  accounting standards (GAAP), and adherence to credit and collection policies of the company.
• Demonstrated proficiency in MS Office Word, especially Excel, 10-key by touch.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills,
  research and resolution skills, data analysis, detail oriented and multi-tasking skills.

MINIMUM REQUIREMENTS:

Education and Experience

• 5 years’ experience with general ledger, full cycle of accounts payable, and receivable processes required

Preferred Education and Experience

• Bachelor’s degree in Accounting is preferred or 5+ years of experience and courses in accounting preferred or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
• Experience in engineering or construction environment a plus
• Experience using Ajera a plus

CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.