CONTRACTS SPECIALIST

JOB SUMMARY:  

As the Contracts Specialist for CERM, you will coordinate the day-to-day management of the Construction Contract life-cycle for projects let to Construction.

ESSENTIAL DUTIES:

• PreBid Activities
  • Review bid documents for appropriate contract requirements
  • Funding Source and corresponding contract requirements
  • Contract time, Interim Dates and Liquidated damages
  • Supplemental Specs and Special Provision
• Attend Pre-Bid Conference
• Assist with addendums as needed
• Process Bid for Award
  • Create Procurement File
  • Receive bids and prepare bid tabulation
  • Review for pre-qualifications, bonds, vendor status
  • Create recommendation to Award (if GDOT funded)
  • Initiate agenda item to award for Board of Commissioners
• Prepare Contract Documents
• Create Contract copies for Execution
  • Review Contracts received for all execution requirements
  • Forward to Clerk for Execution
  • Transmit / File executed documents
• Maintain Project Files
• Generate project correspondence
• Prepare contract changes/time extensions as needed
  • Initiate agenda items for contract changes for Board of Commissioners
• Upload documents into OnBase
• Input milestones into Project View for tracking
• Review update insurance requirements as needed
• Ensure transmittals/shop drawings are filed as processed
• Transmit GDOT contract requirements as necessary (LAP forms, MC Checklists, Contract Changes, Closeout Documents)
• Maintain audit trail/file for federally funded projects (subcontracts, certified payrolls, EEO documents)
• Prepare contract for close-out and archiving
• Process Payments
• Coordinate eInvoice process for Contractor payments using Project View
• Review and distribute for appropriate approvals
• Disburse and track payment request through final approvals
• Initiate / Generate next request to Contractor
• Initiate Final Payment documents/Final Change Order documents
  • Prepare close-out agenda item for Board of Commissioners
• Telephone Support
  • Answer incoming calls and provide assistance when possible, forward to field staff as needed, and direct to other County departments as applicable. 

KNOWLEDGE, SKILLS & ABILITIES

• Strong oral and written communication skills 
• Strong problem-solving skills 
• Highly proactive and responsive to internal and external customers 

BASIC QUALIFICATIONS: 

• Bachelor's Degree in Economics, Finance or Business-related degree preferred (but not required)  
• 7 years related contract experience. 
• 3 years in a lead role working directly for contractor or architect/engineer 

 PREFERRED QUALIFICATIONS/SKILLS: 

• 5-7 years related contract related experience 
• Architecture, engineering, design build or construction contract management experience 
• Project management and/or project controls training or certification (PMP) 

CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.