PROJECT ANALYST

JOB SUMMARY:

While working in the Accounting Department, the Project Analyst reports directly to the Assistant Controller and directly assists Project Managers, Sr. Project Managers and Section Leads within assigned business unit throughout the various stages of a project lifecycle.  The incumbent of this position is expected to drive the project from inception to close-out by coordinating information, providing support through data analysis, and project monitoring and documentation.

Analyst support includes a wide variety of functions that support business, financials, projects, and development of solutions to align with business objectives.  Building strong rapport with a wide range of customers, demonstrating experience in gathering data and business requirements, prioritizing them with business users and coordinating with technical teams is critical.  Support will be provided by exercising a high degree of initiative and independent judgement in accomplishing the assigned duties. Areas of responsibility include but are not limited to providing financial support and project monitoring to the applicable department.

ESSENTIAL DUTIES: 

• General Project Management Support
  • Internal Communications:  Day-to-day interface with internal clients, which involves weekly meetings with team members to discuss the status of projects and resolving disputes such as timesheet & expense discrepancies, and budget to project variances
  • External Communication: 
    • Work with the vendors and subcontractors on issues ranging from billings and payment requisitions
    • Maintenance of project files to include review of PIS and storing of invoices electronically for internal and external requests
    • Assist in the ongoing improvement and refinement of internal control procedures and financial consultation with immediate supervisor and Corporate Director
    • Attend weekly project delivery meetings with clients as requested
    • Other duties may be assigned to meet business needs such as special projects
• Project Management Reporting:  Project work will involve becoming intimately familiar with financial details and status of projects, reporting the financial progress of multiple projects, and improving processes where possible, e.g. budget analysis, revenue streams, vendor management
• Billing: 
  • Assist with the preparation of monthly/quarterly Billing schedules for distribution to all PM’s (Project Managers) and department heads
  • Oversee invoicing of clients including generation of invoice and supporting documentation in various client designated formats while providing billing information, research, troubleshooting, and follow up on field questions as needed
  • Ensure accurate and timely accumulation of cost for invoicing Investigate project variances and submit variance report to management
  • Create simple and complex spreadsheets to include multiple tabs, pivot tables and advanced formulas related to monthly invoice pay applications and tracking project actuals vs budget 
  • Verify, review and route approval for write offs of WIP and bad debt
  • Provide reporting on WIP monthly 
  • Manage project payables and timesheet posting
• A/R & Collections: Maintain good working relationship with client counterparts and assist in the collection of receivables to include generation of past due notices and client statements; review and monitor status of delinquent accounts with AR and project delivery staff as needed
• Contract Administration: Responsible for project set up and close out in conjunction with contract specifications related to billing requirements
• Accounts Payables: Assist AP with routing of sub consultant invoices for billing to project managers for proper approval; audit data entry of in-house project billing

KNOWLEDGE, SKILLS & ABILITIES:

This is a partial listing of necessary knowledges, skills, and abilities required to perform the job successfully. It is not an exhaustive list:

• Thorough knowledge of applicable accounts payable/receivables/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Working knowledge of project costing and analysis, estimates to completion, generally accepted accounting standards, and adherence to credit and collection policies of the company
• Proficient skill using MS Office Word, Excel, 10-key by touch
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, detail oriented and multi-tasking skills
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

MINIMUM REQUIREMENTS:

Education and Experience

• Bachelor’s degree required
• Master’s preferred
• 5+ years of relevant accounting experience or equivalent combination of education and experience, engineering, construction, or professional services environment is a plus
• 5+ years of experience working with confidential data, which if disclosed, might have significant internal effect or minor external effect

Other Requirements

• Experience utilizing accounting software systems, Deltek/ Ajera or Vision is preferred
• Ability to support high-volume, deadline-driven environment
• Strong data tracking and data filing skills
• Proficient with Microsoft Office programs (Microsoft Excel, Word, PowerPoint, and Outlook)
• Exceptional communication and organizational skills

LICENSURES, CERTIFICATIONS, AND REGISTRATIONS:

• PMP desired, not required

PHYSICAL REQUIREMENTS:

• This is largely a sedentary role
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary

WORK ENVIRONMENT:

• This is a Hybrid work position
• This job operates in a professional environment
• This role routinely uses standard office equipment such as computers, phones, and photocopiers

CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.