Skip Navigation
Loading...

PROJECT ANALYST



Category

Corporate Management

Tracking Code

410-310

Job Description

JOB SUMMARY:

The Project Analyst reports directly to the assigned Department Head and directly assists Project Managers, Sr. Project Managers and Section Leads within assigned business unit throughout the various stages of a project lifecycle.  The incumbent of this position is expected to drive the project from inception to close-out by coordinating information, providing support through data analysis, and project monitoring and documentation.

Analyst support includes a wide variety of functions that support business, financials, projects, and development of solutions to align with business objectives.  Building strong rapport with a wide range of customers, demonstrating experience in gathering data and business requirements, prioritizing them with business users and coordinating with technical teams is critical.  Support will be provided by exercising a high degree of initiative and independent judgement in accomplishing the assigned duties. Areas of responsibility include but are not limited to providing financial and contract administration support to the applicable department.

ESSENTIAL DUTIES: 

  • General Project Management Support
    • Internal Communications: Day-to-day interface with internal clients which involves weekly meetings with team members to discuss the status of projects and resolving disputes such as timesheet & expense discrepancies, and budget to project variances
    • External Communication: Work with the vendors and subcontractors on issues ranging from billings and payment requisitions to insurance |Maintenance of project files to include review of PIS and storing of invoices electronically |Assist in the ongoing improvement and refinement of internal control procedures and financial consultation with the Corporate Director |Other duties may be assigned to meet business needs such as special projects |Attend weekly project meetings as requested and keep detailed meeting minutes for publishing to the project team |Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications |Create simple and complex spreadsheets which include multiple tabs, pivot tables and advanced formulas.
  • Project Management Reporting: Develop tools and dashboards through Project Management software with insight to relevant data; Project work will involve becoming intimately familiar with financial details and status of projects, reporting the financial progress of multiple projects, and improving processes where possible, e.g. budget analysis, revenue streams, vendor management.
  • Billing: Preparation of quarterly Billing schedules and insurance for distribution to all PM’s (Project Managers) and department heads; Oversee invoicing of clients including generation of invoice and supporting documentation in various client designated formats while providing billing information, research, troubleshooting, and follow up on field questions as needed; ensure accurate and timely accumulation of cost for invoicing; Investigate project variances and submit variance report to management; Verify, review and route approval for write offs of WIP and bad debt; Provide reporting on WIP monthly; Project set up and close out.
  • A/R & Collections: Post client payments accurately and reconcile accounts receivable on a monthly basis to cash receipts paid by clients; Maintain good working relationship with client counterpart and assist in the collection of receivables to include generation of past due notices, client statements, and demand letters; maintain and prepare the monthly collection reports; review and monitor status of delinquent accounts with the appropriate staff
  • Contract Administration: Responsible for project set up and close out in conjunction with contract specifications; Manage project payables and timesheet posting
  • Accounts Payables: Oversee the routing receipt of sub consultant invoices to project managers for proper approval; audit data entry of in-house expenses and reconcile and close accounts payable monthly related to projects

Required Skills

KNOWLEDGE, SKILLS & ABILITIES:

This is a partial listing of necessary knowledges, skills, and abilities required to perform the job successfully. It is not an exhaustive list:

  • Thorough knowledge of applicable accounts payable/receivables/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Working knowledge of project costing and analysis, estimates to completion, generally accepted accounting standards, and adherence to credit and collection policies of the company
  • Proficient skill using MS Office Word, Excel, 10-key by touch
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, detail oriented and multi-tasking skills
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

Required Experience

MINIMUM REQUIREMENTS:

Education and Experience

  • Bachelor’s degree in Accounting or Finance required
  • Master’s preferred
  • 5+ years of relevant accounting experience or equivalent combination of education and experience, engineering, construction, or professional services environment is a plus
  • 5+ years of experience working with confidential data, which if disclosed, might have significant internal effect or minor external effect

Other Requirements

  • Experience utilizing accounting software systems, Deltek/ Ajera or Vision is preferred
  • Ability to support high-volume, deadline-driven environment
  • Strong data tracking and data filing skills
  • Proficient with Microsoft Office programs (Microsoft Excel, Word, PowerPoint, and Outlook)
  • Exceptional communication and organizational skills

LICENSURES, CERTIFICATIONS, AND REGISTRATIONS:

  • PMP desired, not required

PHYSICAL REQUIREMENTS:

  • This is largely a sedentary role; however, some filing is required
  • This would require the ability to lift files, open filing cabinets and bend or stand as necessary

WORK ENVIRONMENT:

  • This job operates in a professional office environment
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.


Job Location

1990 Lakeside Parkway - Suite 300, Tucker, Georgia

Position Type

Full-Time/Regular

close