ADMINISTRATIVE MANAGER, Hariri Institute

The Boston Women's Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayors office and Boston-area employers to make sure women, and particularly women of color, are both advanced and paid equitably.

Over 200 employers have signed the 100% Talent Compact pledging to:

• seek gender equality in their firms
• share best practices with other Compact Signers by attending quarterly briefing sessions
• contribute their payroll data confidentially every two years to the BWWC Wage Gap Measurement effort so that we can report a community snapshot of progress made in closing the gaps
• provide funding for the Councils operations 

The BWWC is housed at Boston University which acts as the organizations fiscal agent, allowing all membership dues to be tax deductible. All BU benefits, therefore, are available to employees of the BWWC and include health and dental care, 401K contributions and tuition reimbursement among others.

The Boston Women's Workforce Council (BWWC) Administrative Manager is responsible for supporting the Executive Director in all operational aspects of the the organization, including working with the Hariri Institute for Computing and its core administrative team to track member dues from all 200+ of BWWC's member organizations, budget management, and reconciliation. Incumbent expected to have experience with QuickBooks, Google Suite, Microsoft Office, Salesforce, Constant Contact, and Square Space. Position will be primary contact for external vendors, leading projects around operational improvements, and supporting senior leadership.

Responsibilities and Duties:

Systems Maintenance, Improvements and Records Retention 

Maintain and enhance all systems that support BWWC operations, including outsourced IT, Google Suite for email and calendars and all Microsoft Office products, Salesforce and Square Space 

Financial Management

Responsible for keeping budget updated. Partner with Hariri Institute Financial Manager to make sure revenue and expenses are recorded correctly. Coordinate with BU Gifts office for correct allocation of funds, weekly budget reconciliations. Manage vendors estimates and invoices. Keeping ED informed of any issues and supporting overall financial management of the organization 

Project Management 

Manage all functional aspects of the BWWCs biggest program, biennial data collection. Lead production of the annual report, including building all timelines, holding stakeholders to deadlines and managing printing and mailing of the document 

Meeting and Vendor Coordination

Coordinate all meetings with both internal and external partners, including high visibility presentation deck preparation for all team members. Manage outsourced IT vendor work

Event Support 

Act as key point person for all BU logistics as well as other vendors. Support both Engagement Director and outside resource on execution of all events 

Special Projects as needed.

This position reports directly to the BWWC Executive Director.

Qualifications:

• Ideal candidate would have a Bachelor's degree and 2+ years of relevant experience in managing administrative duties in an office environment
• Demonstrated expertise in Microsoft Office (especially PowerPoint, Excel, and Word), Salesforce, Google Suite for Business, Square Space website management software and Constant Contact
• Proven ability in financial management, including budgeting and weekly financial reconciliations
• Experience coordinating meetings and keeping team calendars up to date
• Excellent organizational skills
• Superior attention to detail
• Comfortable multi-tasking and being flexible when priorities shift
• Effective communicator in both writing and orally

All interested candidates are required to include a cover letter with their application.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.