• Three to five years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation.
• Prior event planning experience is preferred.
• Knowledge of APU systems within multiple departments is preferred.

Marriage and Family Therapy | Counseling Psychology Support 

• • Participates in essential day-to-day office functions such as maintaining documentation and records, responding to emails and phone calls, monitoring paperwork, distributing office mail, maintaining office files, ordering office supplies, processing mailings, and duplication.
  • Assists the Department Chairs with budget management for programs (e.g., track spending and fund availability for all budget lines, provide weekly budget updates and spending projections).
  • Tracks monthly and annual budgets within Adaptive Insight, providing the Program Director with a monthly budget summary analysis of spending patterns.
  • Monitor restricted accounts and keep the Program Director apprised of status and trends.
  • Oversee processes and support for the Concur system: credit card reconciliation, reimbursements, and travel requests for all budget lines, and provide a weekly budget update and spending projection.
  • Oversees graduate program orientation, new cohort launches, student matriculation documentation, graduation, and alumni events.
  • Oversees the service and maintenance of all program resources and assists in purchasing resources as needed.
  • Oversees and plans department recruitment, organization, and advising activities, and directs advising of students needing guidance.
  • Manages correspondence with students and faculty.
  • Manages social media, department website, and other communications with the community.
  • Oversees program scheduling, calendar, and reservations.
  • Coordinates and submits course schedules promptly to the Registrar. Coordinate with the Registrar any schedule changes in the Program.
  • Creates, routes, and tracks adjunct contracts. Update Student Services of changes.
  • Manages, edits, and tracks changes within faculty workloads.
  • Oversees FERPA requirements and ensures that the program complies with FERPA protocol.
  • Oversee student records for all campuses under FERPA records.
  • Assists with coordinating and facilitating special events for the department.
  • Coordinates IDEA requisitions each semester.
  • Manages the hiring and onboarding logistics for all new adjuncts for all campuses.
  • Manages the adjunct faculty contracts by semester and interfaces with Human Resources and Payroll to ensure they are completed on time for all campuses.
  • Manages Adjunct timecards and department correspondence and provides resources from university initiatives.
  • Manages schedules and workloads for student employees within the departments.
  • Coordinates meetings and provides administrative support to the chairs, program directors, and faculty of the departments. Records minutes in departmental meetings.
  • File/record maintenance for prospective, enrolled, and alumni students.
  • Attends commencement ceremonies to support the department in event coordination needs.
  • Regular, punctual attendance as required by the supervisor based on department needs.
  • Performs other duties as assigned by the supervisor.

Marriage and Family Therapy Specific 

• • Facilitates the maintenance of DMFT role account and resources in DMFT Drive
  • Oversee workload for student workers and student representatives in the MFT department, when applicable.
  • Manages MOU and affiliation agreements for all four campuses' practicum sites.
  • Oversees program scheduling, calendar appointments, and reservations for all regional campuses.
  • Coordinates with the DMFT Program Coordinator to ensure student milestones are created and updated in PeopleSoft.
  • Works closely with Slate and Stellic experts to ensure DMFT is up-to-date with APU’s systems for organizing and tracking students.

• Strong customer service/ interpersonal skills.
• Strong organizational skills.
• Excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to coordinate multiple schedules.
• Ability to self-manage and prioritize tasks.
• Proficient in learning software and university internal databases and electronic programs.
• Ability to discern when to work independently and as a member of a team as the situation requires.

• Ability to exercise independent judgment and discretion.
• Ability to manage several tasks simultaneously.
• Ability to work under pressure and meet deadlines.
• Maintains a courteous, helpful attitude when dealing with faculty, staff, students and the public.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

• Requires repetitive motion and sitting at a computer keyboard.
• Hearing and speaking on the telephone.
• Meetings may require walking and/or driving to various University locations.
• Ability to pull, push, bend, grasp, reach, and lift up to 20 lbs.
• Must be able to climb stairs multiple times in a workday.

• Proficient in Google Apps.(Gmail, Calendar, Drive, Meets, etc.), and Adobe Acrobat.
• Ability to learn PeopleSoft, Canvas, and other programs as needed.