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Oklahoma City University

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Talent Acquisition Manager



Category

Professional Support Services

Job Location

Oklahoma City, OK

Tracking Code

2070

Posting Date

8/24/2020

Position Type

Full-Time/Regular

Position Summary: 

The Talent Acquisition Manager works closely with hiring managers and search chairs to plan and coordinate successful recruitment efforts for faculty, staff, adjunct faculty, and temporary staff that result in the selection of high-quality talent while adhering to best hiring practices.  The Manager oversees the university’s recruitment and onboarding software system and ensures a quality experience for both hiring managers/search chairs and applicants.

The Manager oversees the new employee onboarding process, establishing new employee records, coordinating orientations, and related activities.

The Manager collaborates with other HR team members regularly on departmental initiatives and reports to the Vice President for Human Resources.

Essential Functions: 

Demonstrate an attitude and behaviors that reflect the mission and core values of the university and the department.

Talent Acquisition

  • Manage the entire talent acquisition process for full-time, part-time, and temporary staff as well as full-time and adjunct faculty.
  • In collaboration with VPHR, develop overall recruitment strategies for staff; collaborate with VPAA, deans and search chairs on faculty recruitment strategies ensuring all recruitment initiatives are aligned with the university’s commitment to diversity and strategic initiatives.
  • In collaboration with the University Communications team, develop and maintain relevant employment brand standards and recruitment materials and media (including the external website, appropriate social network sites, career fairs, etc.).
  • Work with hiring managers to develop the recruitment strategy, including a focus on diversity, for each position. This can include developing interview questions, determining appropriate supplemental advertising or other recruitment strategies and techniques, candidate sourcing, screening applicants, interview coordination support, participating in the interview process, managing the candidate offer process in collaboration with Compensation, ensuring all search records are retained in accordance with university policy, coordinates any required pre-employment screenings, and other activities to support quality recruitment efforts.
  • Work with the Provost’s office and search chairs to ensure quality faculty searches. This can include coordinating appropriate advertising with hiring departments, ensuring all applicants are notified of position status in a timely manner, coordinating on-campus HR interviews with finalists, coordinates any required pre-employment screenings, and ensuring all search records are retained in accordance with university policy.
  • Coordinate with the hiring manager to submit all job requisitions through the appropriate approval process using the applicant tracking system. Coordinate all external job advertisements.
  • Ensure that hiring managers and search chairs are provided relevant training and resources related to legal, diversity, and best practices in hiring.
  • Manage the non-immigrant and immigrant visa application process. Refer visa matters to the VPHR in a timely manner.
  • Remain current on recruitment and screening trends and practices including utilizing social media, developing talent pools, and other methods of generating applicants.
  • Serve as the primary manager of the university’s applicant tracking system. Maintain the system, coordinate updates and upgrades, troubleshoot system errors, recommend system enhancements, etc.  Develop and provide training on the applicant tracking system to hiring managers, search chairs, and other participants in the recruitment process.
  • Ensure the integrity of recruitment related data by regularly reviewing information, ensuring candidate status/disposition is current, and performing data maintenance.

Employee Onboarding

  • Manage the employee onboarding process using the university’s onboarding software.
  • Ensure satisfactory completion, retention, and updates of all I-9s.
  • Establish new employee records in Banner/HRIS system.
  • Coordinate and conduct new employee orientation programs.
  • Manage the staff new hire mentor program. Recruit, select, and train all mentors. Frequently evaluate the program and make necessary adjustments.

HR Projects and Initiatives

  • Develop and maintain a positive, organized and professional image of the Human Resources Department with faculty, staff and the general public.
  • Maintain an understanding of HR functional areas to assist hiring managers/search chairs, applicants, new employees and current employees.
  • Provide support for HR special projects and initiatives.
  • Other duties as assigned.

Physical Demands:

  • Constantly operates a computer and other office machinery.
  • Constantly visually identifies, observes, and assesses.
  • Frequently communicates with university constituents.
  • Frequently remains in a stationary position (standing and/or sitting). Occasionally moves to accomplish tasks and/or to get from one worksite to another.
  • Occasionally moves common office materials.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Working Conditions:

  • Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
  • Standard office hours are 8:00 a.m. to 5:00 p.m.
  • Incumbent will be exposed to frequent noise caused by telephones and office machines.

Required Skills

  • Demonstrated commitment to the value of diversity, equity, and inclusion.
  • Knowledge of best practices and current trends in talent acquisition for higher education.
  • Demonstrated technology skills including proficiency in MS Office Suite, Internet, common software applications, and social media platforms (Facebook, LinkedIn) as well as an aptitude to acquire new technology skills.
  • Knowledge of applicable state and federal laws governing hiring and employment.
  • Excellent written, oral, and interpersonal communication skills
  • Ability to create error-free correspondence and communications including excellent proofreading skills.
  • Ability to develop a rapport with department leaders, hiring managers, prospective employees, and new hires to ensure successful recruitment processes.
  • Ability to multi-task in a fast-paced, customer service oriented environment.
  • Ability to work independently as well as in a team. Excels in collaboration and accepts direction from supervisor.
  • Strong analytical, problem-solving, and planning skills.
  • Commitment to continuing education in the field of recruitment/talent management and related topics in Human Resources.
  • Ability to handle confidential matters with appropriate discretion.

Required Experience

Required: A bachelor's degree in Human Resources or related field is required.  A minimum of three years’ experience in a Human Resources position or functional area including experience in recruitment, employment, compensation, benefits and/or related activities. 

Preferred: Certifications such as PHR, SPHR, SHRM-CP, or SHRM-SCP preferred.  Experience within a higher education environment.  Experience working with relational databases, ERP systems, and/or Banner/Ellucian.     

A combination of education and experience may be substituted for minimum qualifications.


Additional Required Application Materials

Cover Letter, List of Professional References, CV or Resume

Benefit Eligibility

Available at full-time university rates

Scheduled Hours

Standard office hours are 8:00 a.m. to 5:00 p.m.

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