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Student Services/Recruitment Coordinator


Professional Support Services

Job Location

Oklahoma City, OK

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The Student Services/Recruitment Coordinator for the Wanda L. Bass School of Music serves as the primary contact for prospective undergraduate and graduate students regarding educational opportunities and options, admission and other requirements, and related admissions information.  The Coordinator also provides academic advising and enrollment support for assigned students.

The Coordinator works closely with the faculty and administrative team in the School of Music.  The Coordinator reports to the Associate Dean.

Essential Functions: 

Demonstrate an attitude and behavior that reflects the values and mission of the department and University.


Admissions and Recruitment Responsibilities:

  • Coordinate student and faculty recruiting efforts of the School of Music.
  • Maintain a database of prospective undergraduate and graduate students over a collection of years and foster contact with those prospective students through letter campaigns, special events, and phone conversations.
  • Act as a liaison for the School of Music. Attend music conventions, Performing Arts Fairs, School of Music ensemble tours and run-outs, visit Arts Magnet schools, and Schools of the Arts.
  • Work closely with the offices of undergraduate and graduate admissions in the successful coordination of recruitment efforts toward prospective students. This also includes the coordination of School of Music tours given in conjunction with campus tours through visitor services.
  • Assist with coordinating the audition process, including on and off campus auditions, as well as recorded auditions.


Student Services Responsibilities:

  • Manage enrollment process for undergraduate music majors as assigned
  • Act as liaison to Faculty Advisors and assist with enrollment process.
  • Maintain a comprehensive database of undergraduate music student information as well as maintaining student files.


Other duties as assigned.

Physical Requirements: 

  • Must be able to lift 50 lbs for occasional set-up and tear-down of chairs, set-up and tear-down for receptions, transporting office supplies.  
  • Manual dexterity to efficiently operate a computer and multiple phone lines
  • Excellent vision to read and proofread written documents and computer display screens
  • Adequate hearing to communicate effectively in person and by phone.

Must be able to bend, stoop, and reach.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Work Conditions:

  • Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
  • Attendance at evening and weekend events is occasionally required.
  • Will be exposed to frequent noise caused by telephones and office machines.
  • Standard office hours are 8:00 a.m. to 5:00 p.m. The responsibilities of this position extend into weekend and evening hours
  • Off-campus, state and regional travel may be required.  

Required Skills

  • Ability to acquire in depth knowledge of the Wanda L. Bass School of Music programs and admissions procedures.
  • Excellent communication skills including oral, written and interpersonal to effectively and accurately represent the School of Music.
  • Technical fluency including proficiency in MS Office Suite, FileMaker Pro, PageMaker, and Google. Experience with Hobsons and Desire to Learn (D2L) is a plus.
  • Ability to work independently with minimal supervision as well as in a teamwork setting.
  • Work outside of standard work hours is routine during peak periods.
  • Ability to travel in and out of state.
  • Ability to concentrate on tasks at hand amid frequent interruptions from phones, students, faculty, and the general public.
  • Ability to maintain strict confidentiality.

Required Experience

A bachelor's degree is required.  A bachelor’s degree in a music related field is preferred.  A minimum of two (2) years related work experience in marketing, public relations, or music administration as it relates to higher education or the music/entertainment industries.  Additional experience in project management, supervision, and event planning is a plus.

A suitable combination of education and experience may be substituted for minimum requirements. 

Additional Required Application Materials

Cover Letter, List of Professional References, CV or Resume

Benefit Eligibility

Available at full-time university rates

Scheduled Hours

Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday; some overtime may be required. Off-campus, state and regional travel may be required.