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Tempe, AZ
ID: 47974

The position, located in Tempe, Arizona, provides administrative support to a major business unit of RRD’s client firm. The Receptionist/Office Administrator will provide Reception, general clerical and project-related support. The key responsibility of the Receptionist is to greet visitors and is typically the “first impression” of the organization.  The work schedule for the role is 8:00 a.m. to 5:00 p.m., Monday to Friday.

 Core Duties

  • Provide exceptional customer service to staff, clients and visitors alike.
  • Meet, greet and register clients, visitors and contractors.
  • Prepare expense reports for office-based travelers.
  • Answer telephones and transfer to appropriate staff member.
  • Perform general clerical duties to include but not limited to: photocopying, mailing services, and filing. 
  • Perform general administrative duties, as needed, to support the mission of the office.
  • Provide oversight for contractor projects within the office, including escorting vendors.
  • Schedule and setup meetings and conferences. 
  • Ensure conference rooms are readied for next use.
  • Support staff in assigned project based work. 
  • Activate temporary security badges as needed.
  • Maintains a clean and aesthetically pleasing reception area.
  • Process for payment invoices for services and supplies.
  • Guards against social engineering attempts.
  • Inventory, order and restock office and breakroom supplies to maintain the office par level.
  • Tracks facilities services requests.
  • Coordinates messenger services/deliveries.
  • Order business cards and stationary for business unit.
  • Facilitate Iron Mountain shred collection.
  • Perform daily function and supply checks on printers and MFDs.
  • Ensure management is aware of overall condition of the office.

Required Skills

  • Proficient navigating Microsoft Office Suite with strong Excel experience.
  • Positioned to expedite learning firm-specific systems.
  • Excellent written and verbal communication skills.
  • 3 years’ work experience in comparable business environment

RRD is an EEO/AA including Vets and Disabled Employer


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