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Administrative Associate - Regulatory Affairs


Sacramento, CA
ID: 1029-367

Come grow with us!

As a California company that accounts for about 25% of the state’s oil production, Aera holds the values of Californians: we strive to innovate, we celebrate productivity and advocate for the preservation of our beautiful state. The oil we produce enables millions of Californians to travel to work every day, allows businesses to grow and thrive, and helps California-grown food to arrive at dinner.

Aera is looking for candidates who want to be a part of something bigger than themselves-authentic individuals who believe in having a career that makes a meaningful impact on our company and the world.

We are looking for the brightest minds and boldest spirits; people with a passion for learning, growing, and continuously improving and innovating. We want individuals who live our values each and every day and will help us power great todays and better tomorrows.

What’s in it for you?

  • Receive support from a mentor and a team to provide tools and resources to help you succeed
  • Network and build relationships within Aera and the communities in which we live work and operate
  • Benefit from being part of a team that promotes and fosters inclusion and diversity
  • Complete work that augments your degree or experience
  • Implement current technology and research in practical applications
  • Develop and innovate solutions that contribute to business objectives
  • Build your career with professional development opportunities
  • Earn competitive pay with team-based performance incentives
  • Utilize scheduling and vacation to promote work/life fit
  • Enable a seamless transition with relocation support
  • Experience excellent benefits to support you and your family

What you’ll be doing

This position will provide administrative support to the assigned executive and the work group. This is a visible role that requires a high level of confidentiality and professionalism.

Responsibilities will include but not limited to:

  • Perform general administrative duties for Government Affairs, including answering general phone calls, managing calendar/schedules, mail handling, coordinating travel arrangements, coordinating meeting facilities and catering; prepare, review and process expense report statements, review/process invoices, and assist with time entry as needed
  • Will act as a primary coordinator for all California compliance/ethics filing with the State for Aera.
  • Coordinate and assist with preparation of annual department budget and help track expenses accordingly
  • Prepare and review necessary business correspondence
  • Maintain files (electronic and hard copy) and coordinate regular records retention reviews
  • Serve as a contact to people inside and outside the company
  • Manage meeting requests, including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
  • Collaborate with various staff and departments to provide for and arrange for back-up support.
  • Assist with legislative and regulatory activities when need

Required Skills

  • Operational computer competence in Microsoft Office software programs, including Word, Outlook, Excel, etc.
  • Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong interpersonal skills with a professional presentation
  • Excellent written and verbal communication skills
  • Self-starter with independent judgement to plan, prioritize and organize with minimal supervision
  • Strong organizational and time management skills with the ability to prioritize and meet deadlines
  • Ability to handle and maintain confidentiality of company information
  • Ability to anticipate the need and help/step-in without being asked
  • Attention to detail and accuracy
  • Flexible with a positive approach to work in a fast-paced environment
  • Must be authentic by being genuine and real; combining candor with care. Staying true and committed to Aera and the community.
  • Must be resilient by recognizing that change is constant.  The ability to persevere and excel in the face of adversity by turning challenges into opportunities.
  • Must be accountable to yourself, others, and the community in which we live, work, and operate.
  • Must be innovative by having a passion for learning and relentless commitment to improvement.
  • Must be collaborative by respecting and celebrating differences and recognizing the power of uniqueness.

Required Experience

  • Work experience in regulatory affairs or other related fields as noted above
  • Minimum of 8 years administrative experience, with experience in legal department or firm desired. Also prefer Executive administrative support experience. Oil industry experience and Process Improvement/Lean experience are also desired
  • Experience in the oil and gas industry and/or with relevant issues

Equal Employment Opportunity

We're proud to be an equal opportunity employer- and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.