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Payroll Accountant


French Camp, CA
ID: 1518-942

Under general supervision, responsible for administering payroll, and performing associated accounting activities in a manner that ensures accuracy and integrity of sensitive employee information and financial data, and meets internal and external requirements. Work is varied and moderately complex, and requires a limited degree of discretion and independent judgment.

What you'll do: 

  • Serves as a resource for employee questions and issues; researches and resolves problems.
  • Enters payroll data into payroll system; reviews and reconciles payroll; posts.
  • Prepares and posts journal entries related to payroll, benefits and retirement; calculates and posts monthly accruals.
  • Generates journal vouchers for CalPERS, 401A, workers comp, SDI and other payroll deductions; requests checks.
  • Reconciles and analyzes payroll, benefit and related accounts, and resolves discrepancies.
  • Calculates, submits, updates and reconciles employer retirement plan contributions, and voluntary employee deductions.
  • Audits statements for all health and welfare benefits; identifies and communicates errors.
  • Prepares and files regulatory filings and other documents.
  • Conducts audits against payroll, benefit and related accounts as directed; assists in the development of corrective actions plans; assists in preparing for and responding to internal and external audits.
  • Creates, maintains and distributes various internal and external files, reports, forms and procedures.
  • Maintains and monitors timekeeping system functionality; collaborates with internal stakeholders to identify necessary configuration changes; oversees releases and upgrades.

Required Skills

What you'll need: 

  • In depth knowledge of principles and practices of payroll administration, including internal controls, reconciliation and auditing.
  • In depth knowledge of federal and state wage and hour regulations and guidelines.
  • Intermediate skills in automated payroll systems, including ability to load and extract data and reports.
  • Basic skills in automated accounting systems; ability to prepare and post journal entries.
  • Basic data base skills, including the ability to enter, upload and extract data.
  • Produces work that is accurate and complete.
  • Produces the appropriate volume of work.
  • Nimble learning: Actively learns through experimentation when tackling new problems, using both successes and failures to learn.
  • Resiliency: Rebounds from setbacks and adversity when facing difficult situations.
  • Interpersonal savvy: Relates openly and comfortably with diverse groups of people; interacts effectively with individuals both inside and outside of HPSJ; establishes and maintains effective working relationships.
  • Optimizes work processes: Knows the most effective and efficient process to get things done, with a focus on continuous improvement.
  • Ability to use tact and diplomacy to diffuse emotional situations.
  • Strong oral and written communication skills, with ability to explain complex information and present financial information in meaningful formats.
  • Strong listening skills, with the ability to synthesize information and facilitate conversations.
  • Capacity to develop and maintain trust, and build credibility within the organization.
  • Time management: Uses time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; can attend to a broader range of activities; meets deadlines.
  • Strong customer service orientation.
  • Ability to work independently and as part of a team.
  • Demonstrated commitment to HPSJ’s strategy, vision, mission and values.
  • Strong knowledge of basic data analysis and communication/reporting tools and techniques, with ability to perform analysis and resolve problems, and recognize and act on trends.
  • Strong skills in data identification, integration, validation, manipulation, interpretation and reporting.
  • Strong mathematics skills, including the ability to calculate ratios and perform simple algebra.
  • Advanced skills in Excel, including ability to create complex formulas, pivot tables, macros and VLookup.
  • Strong skills in Windows, Word and Outlook.
  • Ability to handle confidential information with appropriate discretion.
  • Ability to speak and be understood in English.



  • Familiarity with PeopleSoft.

Required Experience

What you need: 

  • Bachelor’s Degree in Accounting; and
  • At least three years as a payroll clerk or accountant; or
  • Equivalent combination of education and experience.