Under general supervision, responsible for administering payroll, and performing associated accounting activities in a manner that ensures accuracy and integrity of sensitive employee information and financial data, and meets internal and external requirements. Work is varied and moderately complex, and requires a limited degree of discretion and independent judgment.
What you'll do:
- Serves as a resource for employee questions and issues; researches and resolves problems.
- Enters payroll data into payroll system; reviews and reconciles payroll; posts.
- Prepares and posts journal entries related to payroll, benefits and retirement; calculates and posts monthly accruals.
- Generates journal vouchers for CalPERS, 401A, workers comp, SDI and other payroll deductions; requests checks.
- Reconciles and analyzes payroll, benefit and related accounts, and resolves discrepancies.
- Calculates, submits, updates and reconciles employer retirement plan contributions, and voluntary employee deductions.
- Audits statements for all health and welfare benefits; identifies and communicates errors.
- Prepares and files regulatory filings and other documents.
- Conducts audits against payroll, benefit and related accounts as directed; assists in the development of corrective actions plans; assists in preparing for and responding to internal and external audits.
- Creates, maintains and distributes various internal and external files, reports, forms and procedures.
- Maintains and monitors timekeeping system functionality; collaborates with internal stakeholders to identify necessary configuration changes; oversees releases and upgrades.
What you'll need:
- In depth knowledge of principles and practices of payroll administration, including internal controls, reconciliation and auditing.
- In depth knowledge of federal and state wage and hour regulations and guidelines.
- Intermediate skills in automated payroll systems, including ability to load and extract data and reports.
- Basic skills in automated accounting systems; ability to prepare and post journal entries.
- Basic data base skills, including the ability to enter, upload and extract data.
- Produces work that is accurate and complete.
- Produces the appropriate volume of work.
- Nimble learning: Actively learns through experimentation when tackling new problems, using both successes and failures to learn.
- Resiliency: Rebounds from setbacks and adversity when facing difficult situations.
- Interpersonal savvy: Relates openly and comfortably with diverse groups of people; interacts effectively with individuals both inside and outside of HPSJ; establishes and maintains effective working relationships.
- Optimizes work processes: Knows the most effective and efficient process to get things done, with a focus on continuous improvement.
- Ability to use tact and diplomacy to diffuse emotional situations.
- Strong oral and written communication skills, with ability to explain complex information and present financial information in meaningful formats.
- Strong listening skills, with the ability to synthesize information and facilitate conversations.
- Capacity to develop and maintain trust, and build credibility within the organization.
- Time management: Uses time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; can attend to a broader range of activities; meets deadlines.
- Strong customer service orientation.
- Ability to work independently and as part of a team.
- Demonstrated commitment to HPSJ’s strategy, vision, mission and values.
- Strong knowledge of basic data analysis and communication/reporting tools and techniques, with ability to perform analysis and resolve problems, and recognize and act on trends.
- Strong skills in data identification, integration, validation, manipulation, interpretation and reporting.
- Strong mathematics skills, including the ability to calculate ratios and perform simple algebra.
- Advanced skills in Excel, including ability to create complex formulas, pivot tables, macros and VLookup.
- Strong skills in Windows, Word and Outlook.
- Ability to handle confidential information with appropriate discretion.
- Ability to speak and be understood in English.
- Familiarity with PeopleSoft.
What you need:
- Bachelor’s Degree in Accounting; and
- At least three years as a payroll clerk or accountant; or
- Equivalent combination of education and experience.