Event Planning Manager

It’s an exciting time to join the WellSense Health Plan, a growing regional health insurance company with a 25-year history of providing health insurance that works for our members, no matter their circumstances.

Job Summary

Our Event Manager plays a key role in maintaining WellSense’s commitment to community as a remote organization. In this role, you will plan, coordinate and execute WellSense organizational events for 1000+ employees as well as meetings and events at the team or department level. Partnering with leaders, you will gain insight into the goals or objectives of each event. Responsibilities include working with leaders to ideate and effectively plan events, manage the event budget, and source venues and vendors for resources such as audio visual equipment, catering needs, room blocks, transportation, handouts and giveaways. This role will handle many of our community events that support our company goals.  The position will work closely with our employee engagement teams to help facilitate programs and initiative.

The Manager is key to the success of the company’s goal of growing our best-in-class remote culture organization; our presence in the communities we serve; and continuing to increase our employee engagement.

Our Investment in You:

•       Full-time remote work
•       Competitive salaries
•       Excellent benefits

Key Functions/Responsibilities

•       Manage events and meetings for departments within the company including leadership, Community Engagement and 
        other ad hoc request
•       Support employee engagement initiatives by planning and executing companywide events
•       Build timelines, project plans and event requirements from set up to breakdown, including evaluations for attendees
         and any metric-driven measures to report
•       Track, allocate and manage budgets associated with events
•       Build agendas in partnership with teams, coordinate speakers , track and maintain attendance
•      Identify and source vendors that meet the best combination of quality and cost
•      Negotiate terms and cost associated with venues, vendors or suppliers
•      Oversee event happenings and act quickly to resolve problems
•       Coordinate participation in external community events that have a WellSense sponsorship or requested presence
•       Work with WellSense design and brand teams to ensure events are in brand and accurately reflect the Company
•       Manage internal, employee-focused promotions and initiatives

Supervision Exercised

•       Ability to lead volunteer staff through on-site event operations and logistic
•      Ability to lead outsourced components to fulfill event or meeting execution 

Supervision Received

•      Guidance and direction from different levels of organization

Education Required 

• Degree in hospitality management or related field or equivalent years of experience 

Education Preferred:

•        Hospitality management, public relations or relevant field is preferred

Experience Required:

•        At least five (5) years of event or meeting planning 

Experience Preferred/Desirable:

•        More than seven (7) years of event or meeting planning

Required Licensure, Certification or Conditions of Employment: 

•       Successful completion of pre-employment background check

Competencies, Skills, and Attributes: 

• Effective collaborative and proven process improvement skills
• Strong oral and written communication skills; ability to interact within all levels of the organization
• A strong working knowledge of Microsoft Office products
• Demonstrated ability to successfully plan, organize and manage projects, events and meetings
• Track record of organizing successful events
• Ability to interact at all levels of the organization
• Motivated, organized self-starter able to work with minimal supervision
• Excellent vendor management skills and resourcing practices
• Well organized with multitasking skills
• Able to handle stress and remain calm
• Problem-solving ability and able to remain calm under complex or stressful situations
• Detail oriented with excellent proofreading and editing skills

Working Conditions and Physical Effort:

• Regular and reliable attendance is an essential function of the position
• Work is normally performed remotely at your home office and on location of event or meeting
• Domestic travel for event and/or meeting purpose including Corporate Office location, 100 City Square, Boston, MA and community events or other sponsorship events.
• Limited physical effort required

About WellSense

WellSense Health Plan is a nonprofit health insurance company serving more than 740,000 members across Massachusetts and New Hampshire through Medicare, Individual and Family, and Medicaid plans. Founded in 1997, WellSense provides high-quality health plans and services that work for our members, no matter their circumstances.